Hourly Rates

I’d appreciate this feature as well. I work with contractors who I pay a specific rate, but the rate charged to the client isn’t always the same. So for me, I’d like to input the cost to me as well as the cost to the client. Let’s say I subcontract Joe Smith to perform services at a rate of $75/hour for a certain project. But the client is being charged $100/hour for that project. When I add Joe Smith as the “person” who is performing the work, I’m invoicing for $100/hour. But I’m only paying Joe $75/hour. So the $75 is a back-end expense for me, which I’d like to keep track of for overall budgeting purposes (and “profitability” reports), but the client only sees that they are billed $100/hour for the work Joe performed. When I look at Gross income vs Net income, I should see the $25/per hour difference as profit, not the full $100 the client is charged.

Currently, the only way I can handle this within Harvest is to add my “person” with the $100 rate and then I keep track outside of Harvest of what his/rate rate actually is (i.e. the rate he/she is charging ME, rather than what I am charging the client).

+1 for me as well!!

I have contractors who work for me, and they bill me hourly, and I bill the client at a higher rate. The contractors can keep track of their hours in Harvest, and I can invoice the client based on their hours, but how do I keep track of what I owe my contractors? It’d be nice if per project/task I could set a rate that I owe my contractors for the hours they log. Best case scenario would be that if they log time, it shows up for me as an expense or an invoice – something that reminds me to pay them, within Harvest!

Am I making sense?

This would be a HUGE feature for me as well. Let me provide more detail about how I would want the feature to work:

For my business I have agreements with each contractor to pay them a certain amount no matter what project they work on. Therefore, the rate they bill me would be consistant and would be an attribute I would want to associate with their Employee/Contractor record.

That being said, I can certainly imagine some companies negotiating rates with contractors on a project basis, so that the same contractor might get paid $60/hour on one project and $75/hour on another. But not with my company. :)

With this information, here is another corollary feature I would LOVE LOVE LOVE: letting contractors invoice me directly from within Harvest. This is a feature of Freshbooks that was really attractive to me, but clearly not enough for me to choose it. ;)

Once contractors are billing me from within Harvest, those costs get associated with the project and counted as expenses.

In the end what is important to me is knowing one simple thing: how much did this project cost to me, and how much money did I make from it. If my dashboard could show me how profitable I am, or alert me to projects that are running over budget, that would be awesome.

This feature not being implemented yet is why I’m forced to go with Cashboard (getcashboard.com) for the time being instead of Harvest.

@Samara – for me it would work best at the person level, and as a report option to see an overview of what’s been billed to the client vs what’s been billed/paid to the subcontractor.

I’d love to have something in line of @byrnereese suggestion.

In my case, I’ve agreed on per-person rates for subcontractors, so that would be more than enough to get started.

My wife has been dying to jump on board for her company but she’s waiting for this feature to exist first.

+1 Great feature!

(+1) please add my name to the list, too. As you’re working on it, I’d also love the ability to have a default internal rate for a contractor, but to be able to override it on a project-by-project basis, if possible.

Sorry it’s taken me a while to reply….

The way I’d like this to work is:
- Freelancer/Contractors timesheets are recorded as their in-rate (the rate they charge to me)
- I am able to assign an corresponding out-rate to the Task that contractor is performing that goes into the invoice to the client

That seems the simplest way to me at the moment.

In the meantime – I have been uploading my contractor’s invoices as an expense (their in-rate) and putting their timesheets in as their out-rate…. this kind of works for now, except for the fact that I can’t seem to generate a report that shows me, by project the total amount invoiced to the client, less the expenses assigned to that job – am I missing something??

I really need to be able to generate reports based on the margin for each job as this will ultimate dictate whether I stay with Harvest long term or not.

Can anyone help??

+1

Me too please.

Also, I’d like to know why a person sees a dollar value (calculated at their rate) when the actual Task has a price/rate of $0. (I might record this as a separate issue elsewhere)

Thanks,

big +1 from us too. A dashboard is far more useful it if shows profitability of a project rather than most of it.

We would personally only care about a (salaried) loaded labour rate, but I can certainly see a user experience where wherever a person-rate shows up, there’d be two rates.

This is the reason our business uses Xero to invoice, instead of Harvest. Yes, we have some manual work to do – but it’s far simpler at this point.

+1 please! this is highly important for us to use Harvest.

From my understanding of my requirements, I would like the following:
1) be able to assign a rate that we’ve negotiated with the contractor (it would be good to be able to handle assignment of a different rate for each project or client as a senior person may perform different roles
2) the contractor rate should not be viewable to anyone else (particularly other contractors and clients)
3) the rate to the customer should optionable not be viewable to the contractor
4) be able to generate an invoice from the contractor side (i.e. for the contractor to use the same timesheet to submit their invoice to us, the company so that we can pay the contractor).
5) be able to synch this invoice/timesheet with Quickbooks, so that we can a) generate invoice to the customer and track it within Quickbooks b) be able to generate a “vendor” invoice within Quickbooks to pay the contractors. Note that in Quickbooks, you can set up your subcontractors as vendors
6) be able to look at profitability reports on projects, clients, overall (by time) and also by contractor.

I thought I’d add my voice to the choir. This is something that would be incredibly beneficial for us in order to help determine more quickly the profitability of projects.